Birth & Death Records

Records

The City Secretary's Vital Statistics Office receives and records official birth and death records for Tomball, and issues certified copies of birth and death certificates, amendments to birth and death certificates, name changes, court-ordered adoptions and burial transit permits for Tomball births and deaths. This office also serves as a remote birth certificate printing location for the State Bureau of Vital Statistics. Certified copies of birth certificates for any individual born in Texas can be issued immediately upon request; the typical wait time is 10 to 15 minutes to obtain certified copies. The City's archives of birth and death records begin in June 1980. Birth certificates for individuals born in Tomball prior to June 1980 may be obtained from Harris County.  

Please note: a hospital souvenir birth certificate, which typically contains the footprints of the newborn, is not an official birth certificate and can't be used for legal purposes.

Birth records for Texas and death records for the City of Tomball only may also be requested online through the City's VitalChek process, located under Quick Links.

Vital Statistics hours:

Monday through Thursday: 7:45 a.m. to 4:30 p.m.

Friday: 7:45 a.m. to 3:30 p.m.

To order a birth certificate, you must:

1. Verify your identity and prove you're a qualified applicant by:

  • providing your state-issued driver's license or ID card
  • AND stating your relationship to the individual listed on the record.

*Note: If you do not have a State-issued ID, please refer to the Acceptable Forms of Identification form Forms of ID English  Forms of ID Spanish

2. Provide the following required information:

  • First and last name of the individual listed on the record
  • Date of birth on record
  • Gender of the individual listed on the record
  • City and/or county where the birth occurred
  • Names of the parents of the individual listed on the record

*Note: If you are attempting to obtain the birth certificate of a sibling, the applicant must provide their certified birth certificate (not a copy), proving shared parentage.

*Note: If you are a grandparent attempting to obtain the birth certificate of a grandchild our office will need to see proof of guardianship/custody filed with a County Clerks Office. If the documents presented are not originals then certified copies would need to be presented in their place. If guardianship/custody has not been established then the Parental Release for Grandparent to Request a Birth Certificate form will need to be completed.  

To order a death certificate, you must:

1. Verify your identity and prove you're a qualified applicant by:

  • providing your state-issued driver's license or ID card
  • AND stating your relationship to the individual listed on the record.

*Note: For individuals requesting death records on behalf of a Funeral Home, a business card or official letter stating employees name and reason for obtaining the record, needs to be provided. 

*Note: If you are not considered to be a qualified applicant to obtain an individuals death certificate, but have need for the record, an official letter from the institution that is requiring you to present the death records needs to be provided.   

2. Provide the following required information:

  • First and last name of the individual listed on the record
  • Date of death on record
  • Gender of the individual listed on the record
  • City where the death occurred
  • Names of the parents of the individual listed on the record
  • Social Security number of the decedent 

Mail Requests: Senate Bill 200, Article 5 amended Section 19131 of the Texas Health and Safety Code (HSC) to state that the state registrar or a local registrar may not issue a certified copy of a record to a person who has applied for the record by mail unless the person has provided notarized proof of identity. In accordance with HSC §19131, the City's application has been amended to provide the sworn statement form and to require that applicants provide a notarized proof of identity. 

The cost for birth and death certificates obtained through the City of Tomball Vital Statistics Office is as follows:

Birth Certificates

  • $23 for each certificate, plus Certified Mail Fee (see chart below)

Death Certificates (Tomball deaths only)

  • $21 for the first certificate
  • $4 for each additional certificate (of the same record)

All documents will be returned via certified mail only. Please refer to the tables below when calculating your total:

Birth Certificates

No. of CopiesCostCertified Mail FeeTotal Payment

1

$23.00

$7.96

$30.96

2

$46.00

$8.16

$54.16

3

$69.00

$8.16

$77.16

4

$96.00

$8.16

$104.16

5

$115.00

$8.16

$123.16

6

$138.00

$8.16

$146.16



Death Certificates

No. of Copies

Cost

Certified Mail Fee

Total Payment

1

$21.00

$7.96

$28.96

2

$25.00

$8.16

$33.16

3

$29.00

$8.16

$37.16

4

$33.00

$8.16

$41.16

5

$37.00

$8.16

$45.16

6

$41.00

$8.16

$49.16